Organizing and planning events can be a fun, but challenging career. You have to be open-minded, sociable, and extremely good with people. You need strong organizational skills and the ability to work well under pressure. Additionally, you should be able to come up with timely and creative solutions to any problems that might arise along the way.
The duties of an event planner vary based on the type of events they specialize in – corporate, parties, conventions, weddings, festivals, and so on. However, there are a few common requirements for all these areas of activity.
First of all, the event planner has to meet with clients in order to understand the purpose of the event they are about to organize. They have to be able to follow clients’ instructions and come up with a theme or idea for the event in question. Then, they must plan the scope of the event, including time, location, and total cost. Even planners solicit bids from venues and service providers, inspect venues to ensure that they meet the clients’ requirements and coordinate event services such as transportation and food service. They also monitor event activities to make sure the client and event attendees are satisfied. In the end, even planners need to review bills and approve payment.
As you can see, a lot of hard work is involved, and you have to be able to prove that you have what it takes to take it on. A strong resume is a powerful tool for any event planner – it convinces prospective employers that you have the skills needed to get the job done.
In order to inspire the employer and get an interview, you must be able to catch their attention by showcasing your expertise, skills, and experience – all of which recommend you for the job at hand. There were over 72,000 event planners employed in 2010, so competition can be fierce. Don’t get discouraged, though, we have a few tips that will help you build a stellar resume, below.
Build an attention-grabbing resume: what to do
In order to make sure that your resume is well-structured and concise, follow these tips:
- Make it easily readable – divide your resume into separate sections and subsections, using short paragraphs and bulleted points;
- Don’t forget to include your contact information – full name, telephone number(s), address, email, LinkedIn profile (optional);
- Write a strong objective statement and continue by listing your major professional achievements;
- Under each employer, list your major accomplishments while performing the job – if possible, provide quantifiable results of your work (over 20 events organized, over 600 guest entertained, and so on);
- Include any courses, workshops, trainings or seminars you attended as long as they are relevant to your profession;
- Don’t forget to highlight the skills that make you a proficient event planner and may be beneficial to any potential employer;
- Keep your resume short – no one has the patience to read more than two pages; in the same note, it’s best to start with your most important accomplishments, as the reader might lose interest along the way.
Avoid common mistakes: what not to do
When writing your resume, avoid these common errors, as they might affect your chances of landing an interview:
- Don’t list too many skills – the employer may become skeptical about your abilities;
- Skip the photo – it’s the first thing the potential employer notices, so make sure you attach one that shows you in a professional setting. Not including a photo is a mistake, as we now tend to be far more visual in our communications. A good photo will make you more memorable to an employer or recruiter;
- Never overcrowd your resume with irrelevant personal information, like height, weight, religion, citizenship, marital status, and so on;
- Include hobbies – even though some recruitment specialists may advise you to skip this sections, hobbies make you look more relatable and down to earth, so we advise you to incorporate them in your resume;
- Not including action words – action words are all the rage these days, as they are more likely to grab the reader’s attention. You can find a useful list of action words to use in your resume here.
Now that you are familiar with the basis of writing a good event planner resume, we have a sample to get you inspired.
LinkedIn profile: …
I am a dedicated, motivated, and goal-oriented professional with over 7 years’ of experience in planning and coordinating all sorts of events, from corporate conferences to themed parties. I have a solid track record of staying within budget when it comes to organizing a function and respecting the clients’ instructions to the letter. I have good people management and leadership skills, as I coordinated large teams of individuals in the past. I’m available to travel, if needed.
Company Name, City, State, Period of employment
Job title (event coordinator, event assistant, and so on)
- Planned and executed over 60 tailor made events for individual and corporate clients
- My team and I earned the prestigious X award for “Achievement in even planning”
- Managed budgets ranging from $5,000 to $100,000 and succeeded to save clients an average of 20% from the overall cost of the event
- Trained over 15 new employees
- Meeting with clients to discuss the specifications of the events
- Calculated estimated cost of different type of events
- Maintained liaison with caterers, florists, photographers and other professionals
- Handled all the bills
- Insured the events went smoothly and the feedback from attendees was exceptional
TRAINING AND CONFERENCES
- How to Handle a Large-Size Event seminar held by a well-known event planner, September 2009
- International Conference for Event Planners, attended in 2011
- High school diploma, XXXXX High School, graduated XXXX
- X University, Bachelor in Marketing, graduated XXXX
- Strong time management skills
- A proactive approach
- Excellent organizational skills
- The ability to handle a budget and meet clients’ expectations
- Leadership and people management skills
- Good computer skills – MS Office, Internet, Social Networks
Literature, tennis, cooking, hiking.
Available upon request.