How to Write a Resignation Letter (With Sample)

Writing a resignation letter isn’t as hard as it may seem. Once you decide it is time to move on, it is important that you write a resignation letter to let your employer know that you are leaving. You should let your employer know that you appreciate the time you have spent at the company, and when you plan to leave.

Your resignation letter does not have to be long.

Here are some important points to include in your resignation letter.

  • Let your employer know that you are leaving.
  • Include the last day you plan on working.
  • Thank your employer for the opportunity and privilege of working with them.

It helps if you resign personally with your boss, and then follow up with a written resignation letter. If you need to send your letter by email, do so formally. If you tell your employer why you plan to leave, be sure that you avoid speaking negatively to your employer or supervisor. This can come back to haunt you later.

Your letter will also be kept in your employment file. The information in your file may be shared with potential employers in the future. Remember to keep it polite.

A well-written resignation letter is a good way to keep a strong and positive relationship with your employer in the event you would like to return to work with your employer at a later date.

How to Write a Resignation Letter

Here is a sample resignation letter.

Your Name


City, State, Zip Code




Title, Organization


City, State, Zip


Dear Mr./Ms. Last Name:

I am writing to inform you that I am resigning from my position with ABC Company EFFECTIVE DATE.

I would like to thank you for the opportunity to work with you during my tenure from (Dates of Employment). Working with ABC Company has been a professional and rewarding experience. I appreciate the professional experience, promotional and development opportunities ABC Company has afforded me. I wish ABC Company the best of luck in the future.

Please let me know if you require any additional information from me prior to my departure.

Best Regards,




Making Sure It’s Time

Resignation is a big step. It is often not the easiest step. Sometimes people are excited to embark on a new job opportunity. If you plan to quit your job, make sure that it is the best step for you.

There are many advantages and some disadvantages to resigning your job. Sometimes people resign only to find they do not like their new jobs.

If you do resign you may find you cannot go back to your old job. If you find a job you may want to take, and are offered it, find out if you can spend a day with the person in the job to see if you really want to take that job before you resign from your current position.

If you do not have another job offer, you may want to wait until you do have a job offer before resigning. It may take a lot longer than you estimated before you find another job opportunity.

There are several things to consider before resigning. These include:

  • The salary and promotional opportunities of another job.
  • The flexibility of the job.
  • The benefits.
  • The work hours.
  • The co-workers and supervisors.

Many find it takes up to six months or longer to find a new job. If you do not have another job lined up you may find it better to stay in your job until you find another job. If you have savings you may rely on your savings, but you may find it is still better to wait it out before resigning.

If you do resign, offer your current employer two weeks’ notice before leaving your job.

How to Leave Your Job

When you leave write your resignation letter and tell your supervisor in person that you plan to leave. There are certain conditions where this may not be possible. These may include:

  • Situations where physical abuse or sexual harassment occurs.
  • Unsafe employment environment.
  • Employment where your mental health is unsafe.
  • Employment where you are unpaid or not fully paid for your work.
  • Unethical or illegal work environment.
  • Employment where your work hours are not sustained.

If any of these situations arise be sure to contact the HR department and discuss your grievance so they can be remedied before giving notice. Sometimes a difficult work environment include a negative work environment can make you feel uncomfortable enough to want to leave a workplace where you do not want to be. In many cases work is also at will. That means that you or your employer can terminate your contract or agreement to work at any time for no reason at all.

In circumstances like this you may be able to leave without notice, particularly if you have another job lined up. You may leave an email resignation letter or place a phone call to inform someone of your intent to resign or leave your job.

Once you resign from a job or give notice, you are under no obligation to continue your work agreement with an employer. You can offer to continue helping your employer, but you are still under no obligation to continue working with an employer once you have given notice.

Remember when leaving to stay positive, and focus on your obligation to move on. You can help the employer with the transition. When you are ready to move on, remember to focus on the positive career goals that you have put into place.

It is common for employers to be disgruntled and unhappy, particularly if they are losing a good worker. It is difficult for many employers to cope with transition. They will often try to hang onto good workers. This is not your responsibility however. Focus on the positive, and attempt to leave on good terms. Eventually everything works out for the best for everyone. Under no terms should you be obligated to stay in a situation that is no longer beneficial for you or that serves you.

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